eDiscovery Searching: Tips & Tricks for Indexed I/O

eDiscovery Searching: Tips & Tricks

Running searches in any eDiscovery review platform can be a tedious task for even the most experienced of reviewers.  Indexed I/O is one of the most user friendly platforms I’ve worked with, but even then some searches can take time to put together in order to hit on the documents you are looking for.  There are several different methods for searching in our platform.

Keyword Searching

The first, and easiest way, is keyword searching,  Just type your keyword into the search bar at the top of the page:

Key Word Search Bar

Key Word Search Bar

As you type your keyword, the system is searching in real time for you, and displays the results at the top of the page.

When you double click on the first document that hits on your keyword search, you will see a preview of the terms on the bottom right of the screen making it easy to know if the keyword you are looking for is also being used in the correct context.  This preview panel will be available for any keyword searches, including advanced searches.

Search Hits Preview

Search Hits Preview

Using Filters to Search

The second way you can search, is using the filters that our platform provides for you.  When your data is processed there are system tags that are generated automatically to assist you in your document review.  For example, there are “Potential Social Security Number”, “Potential Personal Information”, and “Potential Credit Card Number”, as well as Email Domain tags to help you grab either specific domains or exclude domains, such as junk emails.

Using the Filter Option

Using the Filter Option

Advanced Search Mode

The last option to run a search is the “Advanced Search Mode”.  Simply click the down arrow at the end of the search bar at the top of the page.  This drops down the Advanced Search panel, and this is where you can run simple searches such as who an email is To or From:

Advanced Search - Email To and From

Advanced Search – Email To and From

Or you can run very complex searches such as this one:

Advanced Complex Searching

Advanced Complex Search

 

Steps Taken to Create the Advanced Complex Search

For the Advanced complex search shown above, these are the steps you will take to create a similar search:

  1. You will first decide if you want to include any documents that are duplicates or not.  If you do NOT want to include duplicates you will first use the filter option to exclude any documents with a system tag of Duplicate, Custodian Duplicate, or Collection Duplicate.  Tag the results with a new tag, such as “De-Duped Set – 01-01-17”.  If you want to include duplicates, skip this step.
  2. Click the down arrow at the end of the search bar located at the top of the page.  Select your fields, such as Collection if you want to only search specific ones.  You will click on the field  you want to use and drag it to the right where the box says “Search Expression”.  Next you will click on the “Tags” field and drag that over, select the new tag you created in step one.
  3. This is where the search can get more complex.  Click and drag the “Group” option over to Search Expression.  Next, click and drag a second “Group” on top of the first one so it nests.  This option is if you need more than one search term to be found.
  4. Change the toggle on the inside nested Group option to “OR”.  Select your text fields and drag them into the inner most Group, and drop them there.  Type in any keywords you are searching for.  You can then “Search” this advanced search, or you can “Save” it and then search it.

Keep in mind this is just an example of a complex search, you can use whichever fields you need in order to find your documents.  To see this search ran in real time, watch the video below or at https://youtu.be/54fWGiqu3eQ!

 

 

 

eDiscovery – Why we Chose Indexed I/O

eDiscovery Platform – Indexed I/O

eDiscovery Platform - Indexed I/O

Indexed I/O eDiscovery Review Platform

eDiscovery is a vast world with numerous options to assist professionals in their document review.  Several factors contributed to the choice of going with Indexed I/O (IIO) as our eDiscovery platform.  Accessibility, speed, and cost are three of the most scrutinized features when it comes to eDiscovery platforms.  We focused on the cost ratio in order to bring affordable solutions to every size law firm and individual clients that we work with.  The cost goes by the amount of data you have in a database, and with no minimum requirements, our platform is great for both small and large data sets.  There are no user license fees, or hidden costs when you choose our platform.

Processing Speed

Indexed I/O has the fastest processing capabilities that I have ever seen.  Decipher Forensics can spin up 200 Amazon servers to process through data faster so clients can review documents sooner.  As an example, we can process a terabyte of data in about an hour.  A few options are available for uploading data to be processed.  There is a drag and drop feature for data sets under 2 GB, a dedicated IIO drive for the database,  and the ability to link to an FTP site, S3 boxes, or a drop box account is also available.

Adding Data

We also have the ability to grab entire e-mail accounts and process them with a couple clicks of the mouse.

Adding Email Account

 

 

Ease of Access

Nobody wants to hassle with having to remote into their work computer in order to review documents when working out of town.  With IIO, as long as there’s internet access, clients have access to the review platform.  A new iPad App has just been released for Indexed I/O which enables clients to conduct document review from a tablet as an added bonus.

User Friendly

This platform is by far the easiest to learn and use.  Training individuals can take as little as 5 minutes.  Indexed I/O features dual screen capabilities and key word highlighting as well as “tag on the fly”.  Performing with both accuracy and speed this eDiscovery platform makes review of the documents easy for us and our clients.

Key Word Highlighting

The eDiscovery process can be stressful as well as pricey.  By choosing Decipher Forensics for your eDiscovery jobs you will save some stress and your bottom line.

Let us help you make your eDiscovery jobs easy and fast!

Contact us today at 801-980-1018.